Project Officer (Fixed-Term Contract)

Project Officer (Fixed-Term Contract)

JOB from On Our Radar
Closing date: 13 Jan 2019

Job Title: Project Officer (Fixed-Term Contract)

NGO Jobs in London. Contracted Hours: 22.5 hours per week / Part Time (flexible office hours arrangements available)

Contract Duration: 18-24 months (3 months probation period)

Location: Flexible work location available (HQ office in London)

Salary: £ 18,000-£22,000 pro rata based on experience

Reporting To: Programmes Manager

Responsible For: Volunteers

Organisational Background:

On Our Radar is 6 years old and reaching a new phase of growth, with the deployment of our platform, Radius. We are a small, specialist group of journalists, software architects, digital storytellers and development workers. We bring a cross-disciplinary approach to understanding and tackling the causes of voicelessness. Our vast experience to date has contributed to the creation of a comprehensive digital platform that supports organisations with a social mandate, collaborating with them to improve their communications, advocacy, monitoring and evaluation, and programmatic outputs. We are at a very exciting time for the organisation, with the rollout of Radius, a new insight platform that facilitates conversations with, and between communities, so those with experience can share their knowledge on their own terms, in their own words. The candidate in this role will have the opportunity to work closely with the deployment of the platform and be involved in the consolidation and expansion of our global reach. Whilst this particular recruitment is focused on a funded project, there will be potential opportunities for the candidate to be involved in other projects and develop additional expertise.

Overview:

We are looking for someone with an outgoing, solutions-focused personality, who is talented at building and sustaining relationships. The job calls for a natural communicator (adept at interacting with people regardless of their background or perceived status), with superb presentation, facilitation and listening skills, who is also ‘tech-savvy’ (you’re confident using mobile and web-based tools and will relish the opportunity to work on a technology project). The strongest candidates will have at least 2-3 years of work experience, ideally in the charity sector, with strong project/programme management skills.

We offer flexible working arrangements, but you will be expected to work such hours and days as are reasonably necessary for the proper performance of assigned duties. The role could be well suited to individuals with a background in the development or humanitarian sectors, however, applications are welcomed from people with solid transferable skills developed in other sectors/outside the international development sector.

You will be part of a diverse international team working on a Comic Relief and GlaxoSmithKline funded project being implemented in Sierra Leone. As well as working with the team in London, you will be expected to develop a strong working relationship with an in-country team member and 5-7 INGO partner organisation teams based in Sierra Leone.

Overall purpose of the job:

The role of the Project Officer is to support the team on the delivery of On Our Radar’s Malaria Beyond the Bite project, including:

  • Maintaining project documentation, ensuring it is complete, current, and appropriately stored;
  • Implementing financial processes in line with On Our Radar’s and our donor’s procedures;
  • Coordinating On Our Radar’s project monitoring and providing support for evaluations
  • Helping to prepare written updates for donor reports
  • Assisting the development of new concepts, funding proposals, and project and budget designs;
  • Undertaking administrative tasks in support of projects as required;
  • Ensuring projects are delivered on time within budget and to specification.
  • Supporting the coordination and delivery of training workshops for groups of 20-30 individuals;
  • Quickly building strong relationships with reporters and project partners, enabling you to offer them ongoing support
  • Conducting outreach, mentoring, monitoring and tracking of reporter engagement to ensure inclusion and activity;
  • Supporting development of On Our Radar’s reporter mentoring framework, maintaining knowledge of the status of each mentoring relationship, including through the use of tags, statuses, and tracking systems via an online database and Excel
  • Liaising with the Editorial team to produce high-quality communications outputs
  • Supporting smooth running of project activities and coordinate with planning, schedules and documentation as required.

The role holder, in addition to carrying out the above tasks, will also have the opportunity to undertake additional responsibilities through participation in some of our other multidisciplinary, cross-departmental and cross-organisational project streams.

Key activities:

Project delivery (60%)

  • Maintain project documentation including project plans, progress reports and risk registers, adapt them as appropriate to meet changing needs and requirements;
  • Schedule and monitor project timelines providing regular updates to the Programmes Manager;
  • Ensure all project team members are aware of progress against key metrics (time, quality and cost) and that relevant documents are clear and accessible;
  • Coordinate project activities working to agreed project plans;
  • Systematically record lessons learnt, and identify opportunities to apply them in practice;
  • Maintain excellent relations with project partners, enabling smooth delivery of work in line with our contracts and commitments;
  • Coordinate and where necessary arrange logistics including room hire, travel, refreshments, visas, insurance, accommodation, and workshops as necessary

Project monitoring and reporting (20%)

  • Coordinate project monitoring with reference to agreed outputs, outcomes and objectives;
  • Ensure monitoring activities are not burdensome by optimising systems, and by focusing only on critical and actionable data;
  • Maintain a calendar of internal and external reporting deadlines and schedule adequate time in advance for the project team to compile reports, and for review and sign off by the Head of Partnerships and (where relevant) the Finance Manager;
  • Coordinate the writing and production of project reports in collaboration with the Programmes Manager;
  • Participate in, and provide support for, internal and independent evaluations;
  • Ensure that project information on the organisational website is updated

Partnership and Team liaison (10%)

  • Ensure the On Our Radar team are aware of key project activities and milestones.
  • Work closely with MEAL team to ensure milestones are on time and to budget
  • Support Community Engagement Officer in ensuring ongoing active engagement with in-country partner organisations and reporters

Project design and planning (5%)

  • Support the development of project design and workplan
  • Assist in the organisation and delivery of co-design workshops for team-members, partners and reporters;
  • Assist the Finance Manager and Programmes Manager in preparing estimates for budgeted activities.

Financial monitoring and reporting (5%)

  • Work with the Programmes Manager and the Finance Manager to ensure timely and accurate recording of all financial transactions against the correct cost centres;
  • Regular review of the costs incurred against projects and report any discrepancies to the Programmes Manager and Finance Manager;
  • Maintain schedules and details of project financial transfers and other project-related payments required and their due dates, and ensure that they are executed in a timely manner according to relevant contracts;
  • In conjunction with the Finance Manager and Programmes Manager, ensure that project staff comply with agreed administrative systems and requirements;

It may be required of all team members to:

  • Represent On Our Radar at external meetings and events;
  • Undertake some overseas travel.

Technical requirements/experience/qualifications

The ideal candidate;

  • Is educated to degree level in a relevant discipline;
  • Has experience of project coordination/management
  • Is confident in financial/budget monitoring/management
  • Has highly developed interpersonal communication skills, including the ability to negotiate with others to achieve objectives, whilst maintaining good working relationships;
  • Has excellent attention to detail and time management/organisational skills;
  • Is confident using basic office applications including Excel, Word, and Google Docs;
  • Has a positive, solutions-orientated outlook and a flexible/versatile approach;
  • Is empathic – a ‘people person’ who can quickly develop and sustain relationships with others regardless of their background or perceived status;
  • Is organised and detail oriented, always has a to-do list and gets a kick out of solving problems;
  • Has experience or interest in journalism and storytelling
  • Can balance between creativity and implementation of critical tasks in the face of ambitious goals and schedules;
  • Is unphased by the unexpected, and faces challenges and opportunities head-on with equal determination;
  • Enjoys working with diverse groups of people
  • Is happy to turn their hand to new challenges in order to get the job done;

Desirable:

  • Educated to graduate level in a relevant discipline;
  • Has experience or knowledge of working in a relevant field (media, technology or development/charity-sector)
  • Training or accredited qualifications in project management;
  • Is tech-savvy, confident and curious when using new technologies;
  • Second language;
  • Independent travel experience.]
  • Knowledge or experience of West Africa, particularly of Sierra Leone

Meet the team: This role provides a unique opportunity to work within a passionate and innovative international team. You can meet the On Our Radar team here: www.onourradar.org**

HOW TO APPLY:

***How to apply

To apply, please send an email with subject title ‘Project Officer Application’ to jobs@onourradar.org by Sunday 13th January, 17:00 UK time

To apply, please email the following:

  • CV (not more than two pages);
  • Cover letter outlining your experience and interest in the role (not more than 500-600 words);

We encourage early applications as we will be conducting interviews on a rolling basis.

Equal opportunity policy

On Our Radar has a strong commitment to equal opportunities and diversity, we are committed to valuing and promoting Equality and Diversity in all of our work including recruitment, training, access to services, service delivery and management. With our staff, volunteers and reporters Radar will work towards representing the diverse population it serves at all levels within the organisation, we are committed to ensuring that volunteers and staff do not discriminate on the grounds of: Race; Religion or Belief, Age, Disability, Sex (i.e. Gender) and Gender Reassignment, Sexual Orientation, Marriage and Civil Partnership, Pregnancy and Maternity and Socio-Economic Status. **

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