Kenya: Local Hire U.S. Personal Services Contractor (PSC): Senior Operations Specialist (U.S Citizens Only) 31 views

Job Expired

NGO Jobs in Kenya. Organization: US Agency for International Development
Country: Kenya
Closing date: 06 Sep 2019

Attachment 1:


  1. SOLICITATION NO.: Mission Notice (MN) 19-141
  2. ISSUANCE DATE: 08/22/2019
  3. CLOSING DATE/TIME: 09/06/2019 at 04:30 p.m. (Nairobi Time)
  4. POSITION TITLE: Senior Operations Specialist
  5. MARKET VALUE: $90,621 to $117,810 equivalent to GS-14

Final compensation will be negotiated within the listed market value.

  1. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options Not-to-exceed five (5) subject to funding availability and satisfactory performance or better.
  2. PLACE OF PERFORMANCE: Nairobi, Kenya
  3. SECURITY LEVEL REQUIRED: Facility/Computer Access


OEGI is engaged in a wide range of high profile activities across Kenya East Africa in trade, investment, agriculture, resilience, energy, and water and sanitation. OEGI includes a cross- cutting Operations team to manage the CLA, M&E, communications, budgeting, and reporting needs of the office. The Operations team is tasked with: internal and external communications and outreach, aligned with the Mission Development Outreach and Communications (DOC) team; compiling quarterly, annual, and ad hoc reporting, including USAID’s Operational Plan (OP), Performance Plan and Report (PPR), Quarterly Financial Reviews, and Portfolio Reviews; supporting development and design of new Project Appraisal Documents and activity designs; and implementing a broad range of activities in support of the Journey to Self-Reliance, the Global Food Security Strategy and Feed the Future, Power Africa, Prosper Africa, trade, investment, water and sanitation (WASH), and resilience. Through the CLA and M&E functions, the Operations team leads OEGI in setting the stage for improved and consistent collaboration across and within technical teams, inculcating a learning culture and helping share and support technical teams in new adaptive management strategies – all to maximize our development impact with the least amount of US taxpayer dollars.

All of the functions of the Operations team advance Agency priorities by: building the capacity of USAID staff, our implementing partners and host governments through more effective M&E and CLA approaches; improving our stewardship of US taxpayer dollars through routine and comprehensive budget analyses; delivering effective messaging to our partners and constituents; and helping lead OEGI’s contribution to USAID/KEA’s Country Development Cooperation Strategy (CDCS) and Regional Development Cooperation Strategy (RDCS).

The OEGI Senior Operations Specialist will be based in OEGI, supporting OEGI leadership and staff, and will report directly to an OEGI Office Chief or his/her designee. The OEGI Senior Operations Specialist will manage up to six staff, including one local-hire GS-13 Personal Services Contractor (PSC) Communications Advisor, two M&E Specialists, up to three Budget and Procurement Specialists and/or Financial Analysists, who collectively comprise the Operations team.

At the Kenya bilateral level, OEGI manages a $90 million portfolio of activities across multiple sectors including agriculture, livestock, trade, investment, and energy, as described below. At the regional level, OEGI manages a $25 million portfolio, which includes energy and resilience activities, as well as direct engagement with Regional Intergovernmental Organization (RIGO) partners, including the East African Community (EAC), the Common Market for Eastern and Southern Africa (COMESA), and the Intergovernmental Authority on Development (IGAD). OEGI’s work with the RIGOs focuses on promoting regional economic integration and expanding regional and international trade, particularly in agriculture goods.

OEGI works collaboratively with USAID technical offices within USAID/KEA, bilateral USAID missions across East Africa, regional USAID missions across Africa, and USAID/Washington, as well as with USAID/KEA lifeline offices and USAID/KEA management, to achieve the objectives of the USAID/KEA Kenya Country Development Cooperation Strategy (CDCS) and Regional Development Cooperation Strategy (RDCS).

OEGI focuses on the following objectives:

· Improve food security, both in Kenya and regionally. Increase access, availability, and utilization of African-grown staple foods in Kenya and in regionally integrated markets. Investments and partnerships facilitate the movement of quality, staple foods, livestock and inputs from areas of availability to areas of deficit, encouraging market-based responses to regional food insecurity. This includes addressing regional plant and animal diseases and other threats to food security.

● Enhance resilience, both in Kenya and regionally. Coordinate multi-sector resilience platforms to increase efficiency and effectiveness of USAID investments in drought prone areas across bilateral Missions and within USAID/KEA.

● Grow exports to the U.S. Increase awareness and utilization of trade preferences under the African Growth and Opportunities Act (AGOA) through firm-level assistance, partnership with regional trade associations, and the development and implementation of national AGOA competitiveness strategies.

● Increase trade in Kenya and the region. Assist the RIGOs in the development, harmonization and implementation of trade policies, procedures and standards. Partnering with governments and private sector organizations, OEGI seeks to reduce the number of tariff and non-tariff barriers to trade, deepen regional integration, and advance the Single Customs Territory and Common Market.

● Reduce the time and cost of transport. Improve the performance of the most critical bottlenecks to transit and transport along the key Northern and Central Trade Corridors within the EAC, primarily focused at Port and Border Posts.

● Improve access to clean, reliable and cost-effective access to electricity in Kenya, and support increased cross-border energy trade for the wider East African region. Support development of the energy sector through financing, grants, technical assistance and investment promotion, to both public and private sector institutions, and the improvement of the enabling environment to facilitate increased private sector participation in power projects development.

● Increase private financing and investment in Kenya for USAID priority sectors, including energy, agriculture, and water and sanitation infrastructure, through technical assistance programs and a portfolio of Development Credit Authority (DCA) partial credit guarantees with 13 Kenyan financial institutions.

● Improve access to WASH. OEGI manages USAID/KEA’s WASH activities in Kenya and also manages WASH activities in Kenya that are funded by AID/Washington. USAID/KEA is currently the chair of Water Sector Technical Group, which serves as the technical arm of the development partners for WASH activities.

● Provide direct assistance and technical support to the RIGOs to advance shared priority development objectives and improve their organizational and technical capacity.


The OEGI Senior Operations Specialist will provide leadership on the full range of USAID program cycle functions, including budgeting, monitoring and evaluation (M&E), collaborating, learning and adapting (CLA), outreach and communications, and activity management to ensure the effective and efficient development, implementation, and reporting of OEGI programs.

  1. M&E CLA and Reporting (25%)

· Provide overall direction, quality control and oversight of OEGI’s M&E and CLA efforts through the two M&E Specialists.

· Assess the effectiveness and efficiency of project management, M&E and CLA efforts across the seven technical teams within OEGI.

· Advise and support the OEGI leadership regarding OEGI portfolio adherence to the Foreign Assistance (F), Agency, Africa Bureau, State/Africa and Mission policies and directives.

· Ensure adherence of the OEGI portfolio to USAID and Mission-specific processes and requirements for design and formal approval of all new and amended projects and activities.

· Prepare and disseminate process and procedural advice and guidance, both written and verbal, to OEGI staff on cross-cutting issues.

· Lead OEGI’s preparation of the Mission’s annual Operational Plan and Performance Report, Portfolio Reviews, etc.

· Lead OEGI’s engagement in the design and development of feasibility studies, analyses and evaluations for OEGI programs.

  1. Budgeting and Procurement (25%)

· Provide overall direction, quality control and oversight of OEGI’s budgeting and procurement efforts through the Budget Specialist and Financial Analysts.

· Lead OEGI’s preparation of the Mission’s Quarterly Financial Reviews and accrual reporting.

· Lead OEGI annual obligation of funds processes.

· Coordinate and stay abreast of all procurement actions in OEGI, primarily through the Mission’s Office of Acquisition and Assistance (OAA), but also through USAID/Washington-led and other procurement mechanisms in order to provide updates to OEGI leadership.

· Provide OEGI leadership with routine and ad-hoc requests for information on OEGI’s budget and procurement plan for current management and planning for out-years, including providing recommendations for budgetary and procurement related decisions.

  1. Outreach and Communications (25%)

· Provide overall direction, quality control and oversight of OEGI’s outreach and communications efforts through the Communications Advisor.

· Provide quality control of communications products and services to ensure consistent and high quality messaging and engagement.

· Improve OEGI coordination with East Africa bilateral USAID missions and Embassy Staff to ensure all parties are well informed of OEGI activities and programs and effectively coordinating implementation activities.

· Provide support to OEGI leadership on internal communications and requests for information, through drafting and providing comments to various documents, such as position papers, talking points, concept papers, activity progress reports and evaluations, briefings checklists (BCLs), newsletters, etc.

  1. General Management (25%)

· Supervise up to six members of the Operations Team. Specifically, this position requires overseeing day-to-day activities related to OEGI’s budgeting and procurement, M&E, CLA, outreach and communications and activity management to ensure the effective development and implementation USAID/KEA/OEGI programs. Performing these functions will require a substantial amount of independent judgment, sometimes with limited guidance, to successfully complete the objectives of the Operations Team.

· Provide mentorship and engage in professional development of Operations Team staff with the goal of building human and institutional capacity and improving the efficiency and effectiveness of the team through inclusive and involved supervision and leadership.

· Serve as COR/AOR or Alternate as assigned for activities that provide cross-cutting support across the OEGI portfolio.

· Supervise CORs/AORs or Activity Managers for cross-cutting activities which support the implementation of the OEGI portfolio.

· Assist in the management of relationships with key OEGI partners’ technical and senior leadership counterparts including Government of Kenya representatives, RIGO leadership, USAID bilateral mission staff, AID/W staff, and USAID interagency colleagues.

· Provide support in developing new activity designs.

· Provide support in developing new Project Appraisal Documents.

· Carrying out such other tasks related to Mission OEGI activities as might be assigned from time to time by the OEGI leadership and/or KEA Mission Management.

Position Elements

a. Degree of responsibility for decision-making: S/he will have latitude and is expected to take initiative in planning and carrying out his/her assignment with minimal to significant autonomy. The contractor is expected to understand the direction and vision of the OEGI leadership and be able to make original actions or responses based on said understanding.

b. Level of complexity: S/he will be expected to be able to operate in a complex work environment, providing support to multiple technical teams across a large office of approximately 45 staff. Deadlines may be short and the contractor will be expected to handle multiple tasks in parallel in order to maintain forward progress in the office.

c. Knowledge level required: The contractor will need to possess general knowledge on USG foreign assistance programming, as well as more in-depth knowledge in outreach and communications, M&E, CLA, budgeting and procurement, and activity management.

d. Supervisory Controls: The contractor will report to the OEGI Office Chief or his/her designee. S/he will have latitude and is expected to take initiative in planning and carrying out his/her assignment with minimal to significant autonomy.

e. Guidelines: Guidelines include USAID regulations, Automated Directive System (ADS) Series, Africa Bureau and USAID procedural guidance, USAID/USG strategy documents, Mission Orders, the Foreign Affairs Manual (FAM), and USAID or USG policies. The contractor must be able to use excellent judgment and the ability to deal with ambiguity at all levels.

f. Complexity of Work Environment: The Contractor will support and advise OEGI leadership to ensure uninterrupted performance across the seven technical teams within OEGI and the Operations Team. The OEGI portfolio is one of the most complex in the Agency and will require the contractor to have a basic level of understanding of all technical areas in order to provide overarching support to OEGI. He/she will need to be a thoughtful, diplomatic, consensus-building, strategic, analytical, and leader.

g. Scope and effect: The Contractor will be based in OEGI, supporting OEGI leadership and staff to implement programs to increase food security, promote resilience, improve WASH, enhance trade and investment, expand access to energy, and increase sustainable economic integration in Kenya and East Africa. The Contractor will accomplish these objectives through office support of basic and critical operations function, such as outreach and communications, M&E, CLA, budgeting and procurement, and activity management.

h. Level and purpose of contacts: Must maintain working- and senior-level contacts with internal and external stakeholders that may include USAID and other USG officials, senior RIGO officials in the East Africa region, senior Government of Kenya officials, and USAID Implementing Partners. The purpose of these relationships is to ensure that OEGI views are represented, particularly with respect to the RIGO Strengthening activity.

i. Supervision or oversight: He/she will supervise up to six staff, including one local USPSC Grade 13 and five locally engaged staff, providing oversight of their day to day responsibilities, as well as coaching and mentoring for talent management and professional development.

j. Authority to Make Commitments: The incumbent is expected to take initiative and act independently with little direction, but will have no authority to make financial commitments on behalf of the USG unless such authority is specifically delegated.

k. Work Environment: Work is primarily performed in an office setting. If the employee travels, the work may additionally involve safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

l. Security Clearance Requirement: Facility/Computer Access

m. Travel Requirement: This position requires approximately 15% travel in the East Africa region.

n. Support Items: The incumbent will be provided with the support services, equipment, and supplies necessary to perform the work e.g. desktop computer, shared office equipment (such as printer, scanner and shredder), office supplies and support services.

o. Sunday Pay: Is not authorized.**


· U.S. Citizens currently residing in Kenya[1]. Citizenship, if dual, must be clearly stated.

· Submit a complete application as outlined in the solicitation section titled APPLYING;

· Be able to obtain a USAID/W issued clearance level at the Facility/Computer Access;

· Be able to obtain a medical clearance;

· Employment is subject to funds availability and all the required approvals obtained.

  1. PHYSICAL DEMANDS: The primary location of work will be on the U.S. Embassy/USAID compound in Nairobi, Kenya. No special demands are required to perform the work.
  2. POINT OF CONTACT: Executive Office/Human Resources, Patrick Bii, HR Assistant, email at [email protected]


The incumbent must meet the following requirements in education and professional experience:

Education: A Master’s degree in a relevant professional discipline such as International Development/Affairs, Political Science, Public Administration, Business Administration or a related discipline is preferred. However, an additional 5 years or more of substantive and specifically relevant experience may be acceptable in lieu of a Master’s degree.

Professional Experience: The candidate is required to have a minimum of eight (8) years of international development experience which includes some combination of effective leadership of teams, strategy design, activity management, communications, M&E/CLA, and budgeting and procurement, preferably related to food security, nutrition, WASH, energy, trade, investment, and/or resilience. The candidate must also have significant experience in program development and implementation; a broad and in-depth experience in implementing technical programs and strategies; experience in consultations and facilitation of various teams with diverse backgrounds and development perspectives; applying broad USG (or similar development organizations) principles, policies and strategies; effective coordination of the interagency, partner country, and/or other donors; and collaborating with USG leadership at working and senior levels. Experience is Kenya and/or East Africa is preferred.

Additional Required Skills:

  1. Leadership skills that demonstrate a focus on professional growth, inclusiveness, and collaboration across a diverse workforce to promote unity and teamwork.
  2. Working knowledge of USG policies, priorities and strategies;
  3. Clear understanding and demonstrated skills in developing, implementing, and reporting on international assistance activities.
  4. Demonstrated capability for complex analysis and the ability to obtain, analyze, and evaluate a variety of program; and
  5. Ability to lead meetings and presentations with internal and external stakeholders.


Applicants who clearly meet the skills and qualifications requirements will be further evaluated based on scoring of Evaluation Factor responses submitted with the applicant’s application.

Applicants are required to address each of the following Evaluation Factors in a separate document submitted with their application that describes specifically and accurately the direct experience, ability, training, education, and/or awards they have received that are relevant to each factor. The evaluation factors will be used to determine the competitive ranking of qualified applicants in comparison to other applicants. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address each of the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, ability, education, training and/or awards.

Responses must be limited to 500 words per factor. Any words above the 500 word limit will neither be read nor scored.

Factor #1: Demonstrated experience managing or implementing operations functions, such as budgeting and procurement, M&E, CLA, reporting, and outreach and communications.

Factor #2: Demonstrated experience developing and managing U.S. Government foreign assistance activities, preferably related to agriculture, nutrition, trade, investment, and/or resilience, and with USAID, and reporting on progress and challenges of the activities.

Factor #3: Demonstrated experience coordinating with U.S. Government agencies, international organizations, national or local governments, and/or other high-profile entities preferably in support of agriculture, nutrition, trade, investment, WASH, and/or resilience activities.

The most qualified candidates may be interviewed, required to perform a writing/editing exercise, and demonstrate an ability to operate commonly used office application software. USAID will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant’s writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, USAID reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection.

Evaluation Scoring:

Factor #1 – 25 points

Factor #2 – 25 points

Factor #3 – 10 points

Writing/editing exercise – 15 points

Interview Performance – 25 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

Total Possible Points: 100


  1. Interested applicants are required to submit the following:

1) Offer form AID 309-2, “Offeror Information for Personal Services Contracts with individuals,” available at

2) An up-to-date curriculum vitae (CV) or resume (no more than five pages)**, cover letter** explaining your qualifications for the position, copies of all relevant certificates and include three (3) to five (5) references, who are not family members or relatives, with working telephone and e-mail contacts.

  1. Applications must be submitted electronically via email to [email protected] by the closing date and time indicated above.
  2. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission/cover letter.


Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  • Medical History and Examination (DS 6561)
  • Questionnaire for National Security Positions (SF-86)
  • Declaration for Federal Employment (OF-306)
  • Fingerprint Card(s)


As a matter of policy, and as appropriate, a Local Hire U.S PSC is normally authorized the following benefits and allowances:


(a) Employer’s FICA Contribution

(b) Contribution toward Health and Life Insurance

(c) Pay Comparability Adjustment

(d) Eligibility for Worker’s Compensation

(e) Annual and Sick Leave

(f) Annual Increase (pending a satisfactory performance evaluation)

*This position is a Local Hire U.S PSC and receives only the limited benefits specified above. Any contract offered under this solicitation will not offer benefits that are available to Offshore Hire U.S PSC. Benefits that the successful candidate will not receive include, but are not limited to:*

1. Access to Embassy medical facilities, Cash Checking, AEA Commissary Access, Pouch Mail Service (DPO/APO)

2. Cost of Travel to and from Post;

3. Shipment and storage of UAB and HHE;

4. Shipment of POV (Private Own Vehicle);

5. R&R and Home Leave Travel; and

6. Housing


Local Hire U.S PSC will not be eligible for allowances listed in the Standardized Regulations Government Civilian Foreign Areas Sections cited below – (if applicable, as found in the Standardize Regulations (DSSR) – sections cited below):

  1. Temporary Lodging Allowance (Section 120)
  2. Living quarters allowance (Section 130)
  3. Cost of living Allowance (Chapter 210)
  4. Post Allowance (Section 220)
  5. Supplemental Post Allowance (Section 230)
  6. Separate Maintenance Allowance (Section 260)
  7. Education allowance (Section 270)
  8. Educational Travel (Section 280)
  9. Post differential (Chapter 500)
  10. Payments during Evacuation/authorized Departure (Section 600)
  11. Danger Pay (Section 650)


USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.


USAID regulations and policies governing USPSC awards are available at these sources:

  1. AIDAR: The Agency for International Development Acquisition Regulation (AIDAR) Appendix D – “Direct USAID Contracts with U.S. Citizens or U.S. Resident Alien for Personal Services Abroad,” including contract clauses “General Provisions,” found at:
  2. Contract Cover page form AID 309-1 available at
  3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs): AAPDs/CIBs for Personal Services Contracts with Individuals available at
  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “**Standards of Ethical Conduct for Employees of the Executive Branch,**” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See


[1] Resident hire means a U.S. citizen who, at the time of hire as a PSC, resides in the cooperating country as a spouse or dependent of a U.S. citizen employed by a U.S. government agency or under any U.S. government-financed contract or agreement, or for reasons other than for employment with a U.S. government agency or under any U.S. government-financed contract or agreement. A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

How to apply:

Interested applicants are required to submit the following:

1) Offer form AID 309-2, “Offeror Information for Personal Services Contracts with individuals,” available at

2) An up-to-date curriculum vitae (CV) or resume (no more than five pages)**, cover letter** explaining your qualifications for the position, Responses to Evaluation Factors #1 to #3, copies of relevant certificates and include three (3) to five (5) references, who are not family members or relatives, with working telephone and e-mail contacts.

Applications must be submitted electronically via email to [email protected] by the closing date and time indicated above.

To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission/cover letter.

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