Information Management Officer 61 views

Job Expired
NGO JOB in Mozambique from International Organization for Migration
Closing date: 17 Jul 2019

Position Title : Information Management Officer

Duty Station : Beira, Mozambique

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 17 July 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.


Under the overall supervision of IOM Chief of Mission in Mozambique, the direct supervision of the Emergency coordinator and in close coordination with Beira Head of Office, the successful candidate is responsible for the planning, coordination, supervision and implementation of information management activities in relation to IOM’s humanitarian response to Cyclone IDAI; including support on CCCM Cluster Coordination, Shelter Cluster, and other IOM’s humanitarian assistance operations.

Core Functions / Responsibilities:

  1. Plan, design, implement, and supervise an integrated mechanism for data and information management across all activities to ensure most effective and efficient processes and data flows to deliver timely, accurate, and reliable information for operational, monitoring, and reporting purposes.
  2. In close coordination with Programme Managers, supervise and support the functionality design and development of information system, and application tools, and other databases required to manage the implementation of information management mechanism.
  3. Provide simple, user-friendly reports in consultation with the Programme Managers and Officers, and other key stakeholders and ensure that the reports include provision for gender desegregation of data and reporting of more vulnerable groups, complementary to information collection and reporting systems of other sector working groups.
  4. Support in supervision of the data collection processes in the Sub-Office and the overall data management activities including encoding, storing, processing, and support to the analysis of the collected data and information.
  5. Ensure timely preparation and generation of information products, and support on information sharing and dissemination to all relevant channels.
  6. Identify gaps on data and information relevant to the emergency response operation and prepare or contribute to the preparation of project proposals aiming to address such needs.
  7. Develop and conduct training modules for the stakeholders as required for the implementation of information management mechanism to ensure smooth roll out.
  8. Provide support to information management staff in Sub-Office. Support the Emergency Coordinator in the streamlining of IM tools in all areas of active work and ensure the training of IM assistants based in Sub-Office on these standard tools.
  9. Participate in Inter-Cluster Information Management Working Group and other relevant working groups and support in liaising with external partners as well as other organizational unit inside IOM in relation to information management needs and coordination to ensure complementarity and cross-sectoral analysis of information on the disaster response.
  10. Identification and reporting of any gaps in Emergency programmes in Beira; assess, verify, and map emerging assistance needs and protection concerns; conduct regular data audits.
  11. Perform such other tasks as may be assigned.

Required Qualifications and Experience:


• Master’s degree from an accredited academic institution preferably in Computer Science, Media or Social Sciences or any discipline related to Information Management with two years of relevant professional work experience, or;

• University degree in the above fields with four years of relevant professional experience.


• Experience in the management and coordination of information flows, data management including collection, storing, processing, and analyzing data to generate information products;

• Proven experience in the emergency humanitarian operations;

• In-depth knowledge of the latest technological developments in information technology and information system;

• Demonstrated ability for leadership in the context of partnership building and consensual decision-making;

• Proven skills to analyse statistical information;

• Ability to formulate IM-related technical requirements and Operating Procedures;

• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;

• Ability to compile and holistically analyse diverse datasets;

• Experience with handling confidential data;

• Demonstrated team-building and information management skills;

• Demonstrated understanding of different data collection methodologies;

• Understanding of relational data theory;

• Advanced data visualization and information design skills;

• Experience of designing and querying databases in MS SQL server or MySQL (two to five years preferred);

• Knowledge of the following programming languages: VB, .Net, C#, Visual C and Oracle;

• Advanced Relational and Database Management Systems development skills is required;

• Experience using GIS Applications such as ESRI Arc GIS or Map Info.;

• KoBo design and implementation for mobile data collection;

• Photoshop editing for development of infographics;

• Experience in carrying out user needs analysis and scoping for development of databases;

• Working knowledge of GIS systems, such as ESRI Arc GIS or Map Info would be highly desirable.


For this position, fluency in English is required. Working knowledge in Portuguese is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database


Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.


Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 17 July 2019 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:

From 04.07.2019 to 17.07.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2019/37 – Information Management Officer – Beira, Mozambique (56032283) Released

Posting: Posting NC56032284 (56032284) Released

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